Video Conferencing Solutions: Which Room Bundle Is Perfect for You
Which room bundle is right for your space?
If your answer starts with it depends?
Then you are right?
Virtual meetings are more commonplace in the post-Covid era as seen in these virtual meeting statistics.
However, for a meeting to be effective, you need to know what video conferencing solution is perfect for your meeting room type.
This is important because with the right equipment:
1: You eliminate the hassles that come with keeping everybody engaged.
2: Transforms your meeting space into a standard one that can host several people and hold conferences smoothly with both members of the team present in person and the ones attending virtually as well.
With so many products flooding the market, you cannot be too careful when choosing a bundle to power your space.
Making this decision can be tough.
Which is why in this guide we have taken the time to discuss everything you need to know about which bundle is right for your space.
Best of all, we have also recommended the best products tailored for each room type.
In this guide, you will learn:
Content Guide:
- What is a Meeting Room?
- Types of Meeting Rooms?
- The Perfect Bundles for Each Meeting Room
- Selecting the right room bundle for your space
What Is A Meeting Room?
A meeting room is a designated space in a company, set aside for members of the organization to convene and hold meetings, discuss issues, set goals, make decisions, hold training, and host brainstorming or strategy sessions.
Meeting rooms vary in size and type. They can be small enough to contain a group of 2-5 or large enough to host a bigger number of people.
Types of Meeting Rooms?
There are different types of meeting rooms and each of them does not just vary in size, but they also fulfill different purposes and house different types of groups.
Types of meeting rooms are:
A: Small Room
A small room is well... The smallest of all meeting rooms, and can comfortably host a group of 5-10 participants.
While they are not the best for hosting your large team, what this type of room lacks in size it makes up for in giving companies an intimate, private, more close-knit feel that lets you connect one one one with your team while you all trash out issues regarding a project. It is effective for in-team communication and for accomplishing set goals.
The small room is best suited for gatherings like access-only business meetings, board meetings, small group brainstorming sessions, training, and strategizing—any gathering at all with time-sensitive objectives.
B: Home Office
A home office is a space in a person's house that is selected for handling and running official business matters.
These types of spaces are usually set up by employees or entrepreneurs who work from home while still collaborating with other members of their organization and completing their daily duties.
Home offices have become accepted by offices, especially since it saves them costs on things like infrastructure and employees' transport, and more importantly, it allows them to work with multiple people from all over the world, which means more talent at their disposal.
A good home office is for only the sole user and in addition to a steady internet connection and proper lighting, it would not require you to go overboard on equipping it.
C: Medium Rooms
A medium meeting room is slightly larger than a small meeting room and can depend on how it was built, contain 10-15 participants. It is also flexible enough to suit a small group of 5 who need the extra space to spread out.
The versatility of this type of room can also accommodate organizations that have some of their employees working from home and some working from the office. This way the reduced office team can have a suitable space that is not too large to connect with their remote team members.
Medium rooms are good for training, seminars, breakout rooms for larger events, focus groups, and workshops.
D: Large Meeting Rooms
Large meeting rooms are designed and more suited for companies with larger teams. If utilized properly, this type of space can hold a number between 50 and above.
That being said, large meeting rooms can be used for reunion-type meetings where employees from various departments, levels, and offices need to attend to connect with each other.
Large meeting rooms maximize comfort as they allow for enough personal space for everyone to move around and contribute freely.
Meeting Room Bundles For:
Setting out to get a standard room bundle for your space, can never leave you wanting for options. However, if you want to buy the best equipment, you have to first carefully vet your requirements and then choose the one that suits you the most.
Similarly, you could go for some trusted vendors in the conferencing space like Logitech, PTZ Optics, Poly Studio or Aver to get enhanced features at affordable rates. But when choosing any meeting room equipment you should ensure that whatever you do buy is suitable for your space size.
If you need some help with selecting the right bundle for your space small, medium, home office, or large, this section covers some recommendations you can add to your next shopping list from our website.
A: Meeting Room Bundle For Small Rooms
Our small room equipment is designed in a way that they are portable enough to fit into a space without causing clutter, and they also allow for a close-knit meeting experience amongst smaller teams.
Below are our top 4 meeting room bundles for small rooms:
The Logitech HD Pro Webcam C920 is small and portable, making it easy to handle and carry around.
It features a 5-element glass lens that produces Full High-Definition (HD) 1080p at 30fps (frame per second) video or 720p at 30fps, viewing up to 78° angles field of view (FOV), and an autofocus feature that automatically frames participants.
Logitech C930e 90-Degree View + 4X Zoom Webcam guarantees a super picture and video quality experience that gives remote participants the impression that they are in a face-to-face meeting.
Perfect for group video feeds for up to 4 persons, this webcam spots a full 1080P resolution at 30fps, H.264 UVC 1.5 encoding, and a 90-degree angle extended view. It processes video on-camera, giving your PC a rest.
Next on the list of meeting bundles for small rooms is the Logitech BRIO 4K Ultra HD Webcam for Video Conferencing Recording and Streaming.
This webcam offers an uninterrupted live streaming video experience and entails remarkable features like an adjustable field of view (FOV) that allows you to choose a diagonal angle of your own choice - up to 3 different diagonal views that take your meeting experience to the next level.
The Logitech Meetup 4k Conferencecam is designed for small rooms of up to 8 participants.
This multi-purpose device has an inbuilt camera, microphone, and speaker system that enables a clear and sharp calling experience. It features a 120° to 170° wide field of view that ensures that all the meeting participants are within its view.
Check out other video conferencing equipment for small meeting rooms.
B: Meeting Room Bundle for Home Office
Your home office should be a place that separates you from all the background noise in the rest of the house and also be adequately equipped to enable you to work efficiently.
Try these meeting room bundles for the home office:
The Logitech Webcam C920 C922 Small Camera Tripod Mount Cell Phone Holder Stand CAN be used to hold a webcam on your desk, video stream business calls, during video blogging, for creating product demos, or when connecting with loved ones. Its stability makes it perfect for taking timed shots and higher-resolution pictures.
Mpow Pro Trucker Bluetooth Headset keeps your hands free and enhances your speech during calls.
It features a superior 4X Noise Canceling Microphone that blocks out unwanted noise and distractions and an adjustable mic for crystal-clear conversations for you to hear and be heard even in a noisy environment.
710 Jabra Speak 710 delivers the best sound in a professional portable speakerphone.
It features a built-in omnidirectional microphone and HD Voice and is ideal for voice, music, and multimedia.
VVX Camera Polycom 2200-46200-025 VVX Camera eliminates the stress of video conferencing from your desk phone.
Simply attach the camera to a Polycom VVX 500 or 600 model desk phone and start video conferencing.
VVX Camera Polycom 2200-46200-025 features up to 720p resolution for a clear video experience, 24-bit true color, privacy shutter, side-by-side, adjustable tilt, and picture-in-picture modes, and anti-flicker functions.
C: Meeting Room Bundle for Medium Rooms
Being slightly bigger than small rooms, Medium Rooms will require bundles that are slightly more sophisticated than what you would get for the former.
Here are some recommendations:
The Logitech Group with Expansion Mics for video conferencing is a cost-effective solution that caters to mid to large-size room meetings.
Powerful enough to deliver high-quality HD video and ultra-clear audio, these Expansion Mics from Logitech can transform any medium-sized meeting room into a video conferencing space.
This kit features a speakerphone unit, camera, remote control, two expansion mics, and a hub for connecting all the components together with your computer via a 2.0 USB.
Barco ClickShare CSE-200 is suitable for medium-sized and small meeting rooms, enterprises, boardrooms, classrooms, conference rooms, and other meeting venues as well.
The CSE-200 wireless presentation system makes your meeting room exceptional, with it you can guarantee that your ideas are well presented to your team. It also permits users to share their laptop or mobile device screen on the presentation screen without requiring any cables, set-up or waiting to join in.
Logitech Group HD Video and Audio Conferencing System for Big Meeting Rooms is a simple all-in-one video conferencing solution for medium-sized meeting rooms.
It has a wide 120-degree field of view that fits in any meeting size large or small, it is automated, easy to use and integrates seamlessly with Microsoft Lync/Skype for Business, Microsoft Teams, WebEx®, Google Hangouts™, etc.
Bosch DICENTIS Conference Solution offers you a thorough conferencing experience when you use it. It is best for boardrooms, churches, classrooms, convention centers, parliaments, and other large or medium conferencing spaces.
It has a 7-inch high capacitive multimedia device, a 4.3-inch touchscreen discussion device, an interpreter desk, an audio processor, powering switch, and a purpose-designed HD Conference Dome camera with HD-SDI (Serial-Digital-Interface) output which ensures crystal-clear images.
Check out other video conferencing equipment for medium meeting room size
D: Meeting Room Bundle for Large Meeting Rooms
Large meeting rooms are wider in size and need bigger equipment for an immersive experience during meetings.
See our recommendations below:
PTZOptics-20X-SDI GEN-2 Live Streaming Camera features a 4.4 - 88.5mm lens with a 20x zoom range that can take effective close-focus and wide-angle shots during face-to-face or group meetings.
It does well in low-light conditions because of its fast f/1.8 - f/2.8 lens aperture and minimum illumination requirement of 0.5 lux at f/1.8. It has a built-in wide dynamic range and a 2D and 3D noise cancellation.
Logitech Rally plus is a makeup of several Logitech suites.
RightSense which is built into Rally plus provides a better user experience.
RightSight clearly auto-frames participants regardless of their distance from the lens.
RightLight focuses on the face over the environment and renders natural-looking skin tones.
RightSound enhances vocal clarity by filtering out background noise, auto-leveling voices, and focusing on active speakers to support better meetings.
Crestron Flex Zoom Room with Logitech Rally Plus Camera is made for large room video conferencing solutions and is integrated with Zoom Room.
It has a Crestron TSW -1060 series tabletop console, a Logitech Rally Plus Camera, and a Crestron UC Engine.
Yealink Ceiling Microphone Array VCM38 is your best bet for getting excellent voice quality with high-quality echo cancellation and noise-proof technology for your large room.
One VCM38 unit can cover 40 square meters, even in a large meeting room, when up to eight of it are combined in one system.
Check out other video conferencing equipment for large meeting room or conference rooms
Selecting the Right Room Bundle for Your Space
With so many options to choose from in the market, it can be hard to select the right meeting to bundle for your space.
Here are some things you should pay attention to before making a choice.
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Space Size
The size of space plays an important role in selecting a good bundle for it, as different spaces require different types and sizes of equipment.
You can use the above guide to select something suitable for your space size.
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Number of attendees
The number of attendees at your meetings helps you determine which type of equipment to buy and how much you will spend.
Smaller groups need smaller equipment that can easily carry a group of 4-5 along during a meeting, while larger groups need something more sophisticated so that everyone is actively engaged.
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Easy to use
Another thing to consider when choosing a bundle is how easy it will be for the rest of your team to use during gatherings.
Since meetings are mostly interactive sessions where everyone will be required to participate at some point, buying something nobody can use will discourage colleagues from using it.
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Quality
When selecting a bundle always aim to go for the big and trusted names in the conferencing space as those ones are proven to be reliable by other businesses.
Summary:
Choosing the right video conferencing equipment for your meeting room can be a hard decision. However, with this guide, we hope we have been able to simplify it.
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